Microsoft Outlook is an essential tool for managing emails, calendars, tasks, and contacts, making it a cornerstone of productivity for professionals. Learning Outlook keyboard shortcuts can significantly enhance your efficiency, allowing you to navigate the interface and perform tasks with ease. From composing emails to scheduling meetings and organizing your inbox, these shortcuts save time and streamline your workflow. Whether you’re using Outlook on Windows or Mac, mastering these quick commands is a game-changer for productivity. Explore the comprehensive list of shortcuts to take your Outlook experience to the next level.
Table of Contents
List of Outlook Keyboard Shortcuts
Following is a well-organized Outlook Keyboard Shortcuts arranged functionality wise to help you identify and use the most important shortcuts. We hope that these will eventually add to your favourite list of shortcuts.
| Functionality | Action | Shortcut in Windows | Shortcut in MacOS | Shortcut in Linux |
|---|---|---|---|---|
| General | Open Outlook | Ctrl + 1 | Command + 1 | |
| Switch to Mail | Ctrl + 1 | Command + 1 | ||
| Switch to Calendar | Ctrl + 2 | Command + 2 | ||
| Switch to Contacts | Ctrl + 3 | Command + 3 | ||
| Switch to Tasks | Ctrl + 4 | Command + 4 | ||
| Switch to Notes | Ctrl + 5 | Command + 5 | ||
| Switch to Folder List | Ctrl + 6 | Command + 6 | ||
| Switch to Shortcuts | Ctrl + 7 | Command + 7 | ||
| New Email | Ctrl + Shift + M | Command + N | ||
| Reply | Ctrl + R | Command + R | ||
| Reply All | Ctrl + Shift + R | Command + Shift + R | ||
| Forward Email | Ctrl + F | Command + J | ||
| Send Email | Ctrl + Enter | Command + Return | ||
| Check for New Mail | Ctrl + M or F9 | Command + K | ||
| Open Selected Message | Ctrl + O | Command + O | ||
| Flag/Unflag Message | Ctrl + Shift + G | Command + Shift + L | ||
| Mark as Read | Ctrl + Q | Command + T | ||
| Mark as Unread | Ctrl + U | Command + Shift + T | ||
| Delete Selected Message | Delete | Delete | ||
| Calendar | New Appointment | Ctrl + N | Command + N | |
| New Meeting Request | Ctrl + Shift + Q | Command + Shift + M | ||
| View Day | Ctrl + Alt + 1 | Command + Option + 1 | ||
| View Week | Ctrl + Alt + 3 | Command + Option + 3 | ||
| View Month | Ctrl + Alt + 4 | Command + Option + 4 | ||
| Switch to Today | Alt + H + O + D | Command + T | ||
| Contacts | New Contact | Ctrl + Shift + C | Command + N | |
| Search Contacts | Ctrl + E | Command + F | ||
| Tasks | New Task | Ctrl + Shift + K | Command + N | |
| Mark Task Complete | Ctrl + T | Command + . | ||
| Open Task | Enter | Return | ||
| Delete Task | Delete | Delete | ||
| Search | Open Search Bar | Ctrl + E | Command + Option + F | |
| Advanced Find | Ctrl + Shift + F | Command + Shift + F | ||
| Find Next | Shift + F4 | Command + G | ||
| Navigation | Move to Next Message | Ctrl + ] | Command + ] | |
| Move to Previous Message | Ctrl + [ | Command + [ | ||
| Go to Folder | Ctrl + Y | Command + Y | ||
| Formatting | Bold Text | Ctrl + B | Command + B | |
| Italicize Text | Ctrl + I | Command + I | ||
| Underline Text | Ctrl + U | Command + U | ||
| Increase Font Size | Ctrl + Shift + > | Command + Shift + > | ||
| Decrease Font Size | Ctrl + Shift + < | Command + Shift + < | ||
| Miscellaneous | Open Help | F1 | Command + ? | |
| Ctrl + P | Command + P | |||
| Undo | Ctrl + Z | Command + Z | ||
| Redo | Ctrl + Y | Command + Shift + Z |
This table provides a detailed collection of essential Outlook keyboard shortcuts for Windows and macOS, designed to enhance your productivity and simplify your workflow. Organized by functionality, it covers shortcuts for general navigation, managing emails, scheduling calendar events, creating tasks, and much more. Whether you’re composing emails, searching contacts, or formatting text, these shortcuts will help you save time and navigate Microsoft Outlook efficiently. Use this handy guide to unlock the full potential of Outlook and streamline your daily tasks with ease.
Outlook Keyboard Shortcuts
Mastering Outlook keyboard shortcuts is an excellent way to improve productivity and streamline your email, calendar, and task management. This comprehensive guide lists essential shortcuts for Windows and macOS, covering everything from composing emails and navigating folders to scheduling meetings and formatting text. Whether you’re a professional handling a busy inbox or someone looking to save time, these shortcuts will help you work faster and more efficiently in Microsoft Outlook. Keep this reference handy to make the most out of your Outlook experience!